Thursday, December 6, 2018

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State audit critical of Millbrook village financial practices

MILLBROOK – An audit of the Village of Millbrook’s financial procedures has found fault with them.

The review said village officials did not maintain documentation for $317,988 of restricted donations; had two bank accounts that are not for village purposes; did not seek competition for 15 professional services providers paid almost $1.3 million; and did not obtain bids for four purchases totaling $265,429 that required bidding.

The auditors said the village should maintain documentation for the restricted donations; should close the bank accounts not used for village purposes; should amend its purchasing policy to require officials to obtain professional services through competitive process; and ensure purchases subject to the competitive bidding thresholds are made in accordance with general municipal law.

In response to the state recommendations, Mayor Rodney Brown wrote the village “has experienced a significant amount of turnover in its elected and appointed positions in recent years. As a result, there are gaps in records.”

Brown said current elected and appointed officials “are making their best effort to fill in the gaps and improve upon record retention so that documents can be produced when requested.”


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